Client
Who you're doing the work for — name, mobile, site details.
How it works
From enquiry to finished fence — without the paperwork mess
Fencing Mate is built for busy fencing contractors. See how clients, projects, jobs, and quotes fit together before you sign up.
14-day free trial · No credit card · Built for Australian fencing trades
Four pieces — one clear flow
Project = the site and sale. Jobs = crew tasks. Quote = the price the client agrees to.
Project
The site and the sale — Lead, Quoted, Accepted, Scheduled.
Job
What your crew does on site — install, gates, measure-up.
Quote
What the client pays — send a link, they accept online.
The job workflow in 5 steps
From first call to crew on site — no training day required.
- Step 1
Add the client
Save their details once — reuse on every job.
Put the customer under Clients with mobile and email. When a new enquiry comes in, you pick them from the list instead of retyping.
- Step 2
Create a project
One project per site (e.g. “Smith pool fence, Brighton”).
Add the site address for Maps, set status to Lead, then move to Quoted when you send pricing. Accepted means they said yes.
- Step 3
Measure & price
Walk the site, run calculators, build the quote.
Use site measure on your phone, pick a fence calculator for materials, then turn it into a quote with GST. No spreadsheet required.
- Step 4
Send the quote
Client gets a link — accepts or rejects online.
They tap accept on their phone. Your project status moves to Accepted automatically. No chasing emails.
- Step 5
Schedule & run jobs
Break work into jobs, assign crew, update from site.
Add jobs with due dates — they appear on your dashboard schedule. Crew update status, photos, and progress from the paddock.
Features you will use every week
Real screens from the app — the same tools your crew gets after sign-up.
Price on the spot
Fence calculators
Pick Colorbond, timber, glass or aluminium — get the BOM and sell price on the spot.
Measure on site
Site measure
Walk the boundary on your phone. Runs, gates, notes and photos → estimate.
Win the work
Quotes clients accept
Build the quote, share a link. They accept or reject online — no chase emails.
Your dashboard
Owner dashboard
Greeting, stats, weather, job schedule and quote follow-ups — one screen when you log in.
G'day, Pat
Tuesday 9 September — Here's what's happening on site today.
At a glance
On track
4
Active projects
2 crews out
6
Active jobs
3 due
3
Jobs due this week
$18,400 pending
2
Quotes awaiting reply
Job schedule
Week view — drag jobs between days, assign crew.
← PrevThis weekNext →
Mon 8 Sep – Sun 14 Sep
Mon 8 Sep1
Pool glass install
Mike
Tue 9 Sep0
Wed 10 Sep1
Side gate fab
Sam
Thu 11 Sep0
Fri 12 Sep1
Measure-up
No crew
Sat 13 SepWE0
Sun 14 SepWE0
Stay compliant
Business documents
WorkCover and tickets in one vault. Expiry alerts before you’re caught short.
Business documents
Work Cover, insurance and licences in one place. Email alerts at 30, 14 and 7 days before expiry.
All (3)Expired (1)Due ≤30 days (1)Current (1)
Work CoverDue soon
workcover-certificate-2026.pdf
Expires in 14 days (15 Sep 2026)
Public liability
public-liability-policy.pdf
Expires 18 Nov 2026
LicenceExpired
builders-licence-vic.pdf
Expired 2 Aug 2026 (28 days ago)
Typical first day
A realistic day for a pool fence contractor — the kind of flow Fencing Mate is designed around.
New pool fence enquiry
Add client → create project → site measure on phone → calculator for glass pool fence → send quote before lunch.
Client accepts online
Notification comes in. Project flips to Accepted. Add install job, due date Friday, assign your lead installer.
Crew updates from the ute
Open Maps from the job, snap progress photos, set status to In Progress. Owner sees it on the dashboard schedule.
Common questions
Quick answers before you create an account.
What is the difference between a project and a job?
A project is the whole site and sale — enquiry through to completion. Jobs are the pieces of work your crew runs (install, gates, measure-up). One project usually has several jobs.
When a client accepts a quote, what changes?
The quote is marked accepted and the project status can move to Accepted. That tracks the sale. Individual jobs still have their own crew status (Ready, In Progress, Completed).
Do I need a credit card to try it?
No. Start a 14-day free trial with no credit card. One plan at $20 AUD/month includes the owner account and all features, plus $2 per extra staff seat.
Can my crew use it on their phones?
Yes. The app is mobile-ready — site measure, job updates, photos, and schedule work from any phone browser.
What fence types can I calculate?
Colorbond, timber, glass pool, aluminium batten, chain mesh, and more. Calculators produce a bill of materials and sell price you can turn straight into a quote.
Is my business data separate from other users?
Yes. Every fencing business gets its own secure workspace. Your clients, quotes, and documents are never shared with other accounts.
Ready to tidy up your jobs?
Join fencing contractors running cleaner quotes, schedules, and site updates.